Excel food inventory system
Excel Food Inventory Tracker with Expiry and Waste Logs
Track food stock by product, batch and location while monitoring expiry dates, purchases, sales, waste and transfers. This macro-enabled Excel food inventory system is built for cafes, bakeries, restaurants, caterers, delis, food retailers and small food manufacturers that need better stock visibility without expensive software.
- Inventory dashboard
- Product, supplier and location setup
- Purchase recording
- Sales recording with batch control
Digital download. No physical product is shipped.
What this tool helps you manage
Track food stock by product, batch and location while monitoring expiry dates, purchases, sales, waste and transfers.
Features
- Stock transfers between locations
- Current-stock report
- Expiry-date report
- Low-stock report
- FEFO-inspired stock handling
- VBA forms for easier data entry
- Automatic report refresh
- Safe transaction reset and full reset options
Benefits
- Improve expiry visibility
- Reduce avoidable food waste
- Make reordering easier
- Keep batch and location history organised
- Replace separate stock and waste sheets
Software requirements and limitations
Read this section carefully before purchasing a digital download.
What you need
Excel Desktop for Windows with macros enabled
Microsoft Excel Desktop for Windows is required. Macros must be enabled. A newer Excel version that supports modern formulas is recommended.
This product is not compatible with Excel Online, Google Sheets or mobile spreadsheet apps.
Check these limitations
- Excel Online
- Google Sheets
- Apple Numbers
- Mobile spreadsheet apps
- Users who cannot enable macros
- Businesses needing regulated food-safety compliance software
Frequently asked questions
Compatibility checks are especially important for digital products that use VBA, Microsoft Access or Google Apps Script.
What software do I need?
You need Excel Desktop for Windows with macros enabled. Review the compatibility section and the Etsy listing before purchasing.
Is this a physical product?
No. This is a digital product. No physical item is shipped.
How do I receive the files?
Purchase is completed through Etsy. The digital files are made available through Etsy after payment is confirmed, subject to Etsy’s download process.
Can I use it online, on a Mac or on mobile?
Macro-enabled Excel tools are intended for desktop Microsoft Excel. Excel Online, Google Sheets and mobile spreadsheet apps do not provide the required VBA support.
Can I ask a compatibility question before buying?
Yes. Use the ToolFlowCo contact page and include the product name, your operating system and the version of Excel, Access, Outlook or Google Sheets you use.
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Check the Etsy listing and download after purchase
Review the current price, compatibility details and included files on Etsy before completing checkout.