Excel Purchase Order Generator with Suppliers, PDF Export and Email
Excel Purchase Order Generator: build purchase orders from supplier and product records, calculate totals, export to PDF and prepare them for email.
- Manage supplier records
- Maintain a product catalogue
- Create and track purchase orders
- Export professional PO documents
Digital download. The GBP listing price is taken from the supplied Etsy export, not a live checkout quote. Etsy confirms the final price, discounts, tax and currency before payment.
Requires Microsoft Excel desktop for Windows. Macros/VBA must be enabled for buttons and automated features to work. Please read the full software requirements below before purchasing.
Key features of the Excel purchase order generator
Supplier management
Product and default-quantity records
Purchase-order entry form
Multiple order lines
Order status and due date
Company, VAT and currency settings
PDF export
Email purchase-order action
How it works
How to use Excel Purchase Order Generator.
Add suppliers, products and company details
Create a purchase order and add line items
Save, export to PDF or prepare the order for email
Ideal for
Who this product is designed for.
- Small retailers
- Workshops
- Trades and contractors
- Office purchasing
Reports & outputs
Outputs from the Excel purchase order generator
- Printable purchase order
- Purchase-order history
- Order totals including VAT
What you receive
What comes with the Excel purchase order generator
- Macro-enabled purchase-order workbook
- Supplier and product forms
- Purchase-order document layout
- Quick-start and compatibility guide
- Digital delivery through Etsy; no physical item will be posted
Product demonstration Watch the workflow in action. Loads content from YouTube only when you press the button.Excel Purchase Order Tool Demo | Suppliers, Products & PDF Purchase Orders
Select any image to open the complete 9-image gallery.See the system before you purchase.
Manage suppliers and items, build purchase orders, track status and produce a professional printable order document. Best for: Small offices Turn purchase-order delivery records into a supplier scorecard with clear dashboard metrics and risk ratings. Best for: Procurement teamsCompare other ToolFlowCo options.
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Compare this tool and explore the workflow
Before deciding, compare the workflow and read the relevant guidance: Business tools for clearer everyday workflows.; How to Create and Track Purchase Orders in Excel.
Read the supplied-file list and compatibility section on this page. The Etsy listing and licence govern permitted use and any included support or updates; do not assume ongoing upgrades, customisation or a hosted service are included.Purchase and setup essentials
Excel purchase order generator: practical setup questions
Prepare supplier and product records before issuing an order. The workflow brings supplier details, order lines, quantities, due dates and status together before the document is exported or prepared for email.
What should be checked before sending a purchase order?
Confirm the supplier, delivery information, item descriptions, quantities and agreed prices. Review the company, currency and VAT settings against the actual transaction. Export a sample document and read it as the supplier would before issuing live orders.
How is an order different from an invoice?
A purchase order communicates the goods or services requested from a supplier. It is not the supplier invoice and is not, on its own, evidence that goods were received or paid for. Keep your receiving and invoice-checking process clear alongside the order history.
When should an inventory system be chosen instead?
Compare an inventory product when ordering must sit inside a broader stock-movement or receiving process. This purchase-order workbook focuses on preparing and tracking orders and producing documents; do not assume every warehouse or accounting function is included.
Platform reference: Microsoft guidance on macro security. Platform documentation is separate from this product's supplied requirements and does not add unlisted features.
Review the current listing, supplied files and requirements before purchasing. Ask about any requirement that is not explicitly confirmed. Digital download. The GBP listing price is taken from the supplied Etsy export, not a live checkout quote. Etsy confirms the final price, discounts, tax and currency before payment. Requires Microsoft Excel desktop for Windows. Macros/VBA must be enabled for buttons and automated features to work. Please read the full software requirements below before purchasing.Ready to use Excel Purchase Order Generator?